DINING CLUB POLICIES
Residents will only eat at the dining club to which they were assigned. Each club gets a budget based on the number of residences they feed. By eating in other clubs, it overburdens the chef’s budget. The ONLY exception is if you are the only guest for the week of another club member, but this will be strictly enforced. The first offense will result in a warning. Repeated offenses will be referred to the Resident Dean.
Residents are welcome to use the club freely. However, property of each club must remain in the club at all times, unless approved by the kitchen or club manager. Failure to abide by this rule will result in a warning, and failure to return club property in a timely manner may result in a fee at the value of the item removed. Repeated offenses will be referred to the Resident Dean.
Residents are welcome to use the kitchen to cook their own food on weekends, or after the chef has gone home for the day. If you decide to cook, however, you are responsible for cleaning all pots, pans, dishes, and other cooking utensils you use, and putting them away where you found them. Failure to do so will result in a warning, and each offense thereafter will result in a $15 fine. If the fine poses an unfair financial burden, you can work a hashing shift for the chef. Offenses will be documented thoroughly by the CM and shared with the CFO and CEO. Failure to pay the fine, will result in the notification of the RD, who will set behavioral expectations.
Residents are responsible for messes made outside of normal meal hours. It is not the management staff’s job to clean up your personal messes. Cleaning materials are readily available in the kitchens.
COMMON SPACE USE
Common spaces are intended for the benefit of all of Suites residents and their guests. Small gatherings of club members (<10 people) do not need to be registered with club management. However, if you want to reserve one of the common spaces for a larger gathering or event, or any event involving loud music, decorations, drinking, etc., you must contact your club manager at least a week in advance to rent out the space and sign a rental agreement. Campus parties must be registered with the university, and must abide by Stanford party policy. Failure to register an event may result in disciplinary action by the university.
GUEST MEAL POLICY
Residents are allowed 1 guest meal per week, to ensure that all residents have access to adequate food. Abuse of the guest meal policy will first result in a warning, followed by a $10 fine if the offense is repeated. If the fine poses an unfair financial burden, you can work a hashing shift for the chef. Offenses will be documented thoroughly by the CM and shared with the CFO and CEO. Failure to pay the fine, will result in the notification of the RD, who will set behavioral expectations. Repeated offenses will result in the loss of guest meal rights.
Residents will respect quiet hours beginning at 11 pm on Sunday - Thursday and 1am on Friday and Saturday. This applies to noise in all dining society spaces. Be considerate: just because it’s not yet quiet hours doesn’t mean it’s loud hours. As a member, you have the right to enforce quiet hours if staff members are not present.
Out of respect of all residents, no resident will smoke inside, or within 30 ft of the dining societies. This includes any kind of smoking, including vaping. This is further outlined on page 28 of the housing agreement. http://rde-stanford-edu.s3.amazonaws.com/Housing/PDF/2015-16%20Residence%20Agreement%20wTOC.pdf
DISHES, CUPS, AND SILVERWARE
If you take a dish, cup or silverware up to your room, you must return it within 24 hours. Do not accumulate dishes in your room; it impacts everyone else during meals. The club will have to spend money on replacing dishes rather than on your meals.
While our Open Kitchen policy means that snacks are available round the clock, these snacks stay in the kitchen. Residents may not take entire bags/bins of snacks to their rooms or out of the club. If you have a suggestion or complaint regarding snack availability, please consult the kitchen manager.
Above all, be respectful, tolerant, responsible, communicative, and thoughtful. Respect the efforts of your club and kitchen managers. They want to help you have a great year.
COST BREAKDOWN FOR LIVING IN SUITES
The average quarterly cost of the Suites board plan is $2300, which is within the rates published on the Undergraduate Rates page. The rate is higher for Fall quarter because of the setup costs of ordering food, setting up the kitchen and because there are more meal service days in Fall quarter.
Line Item Descriptions—
This category is the portion of the Board Bill that is allocated to Suites house bank accounts in order to purchase supplies needed for Food Service. This is the portion that student Club and Kitchen Managers work with throughout the year. It is used to support both open pantry and meal service, and any sundry items necessary such as trash bags, pots and pans, cleaning chemicals, etc.
This portion of the Board Bill is the cost of the contract that Residential Education has with GCDS. GCDS sets this rate (under a cap determined by the university)— for additional details please contact GCDS leadership.
Though GCDS manages the professional and student staff and food service in the Suites communities, the physical spaces are maintained by Residential and Dining Enterprises, also known as Housing, a separate department. This portion of the Board Bill pays for maintenance and upgrades that are made to the kitchens and dining areas of these communities.
Bad Debt an administrative fee that Residential Education is charged by the university Treasurer’s office for the collection and dissemination of the funds collected via the Board Bill.
The 2019-20 board bill rate is not alterable for Suites— all students living in Suites pay the same rate unless they qualify for a medical or religious exemption from the board bill.
The only ways to alter your board bill cost is to either
1. re-assign to another residence on campus, or
2. qualify for a medical or religious board bill exemption, which you can contact the OAE or the ORL to inquire about. Once an exemption is granted by one of those offices, you will be refunded about 75% of the board bill cost and will not be able to participate in Suites meals or open kitchen.